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Wheaton College Tolkien Society


Scope and Contents

Administrative Information

Detailed Description

Society Documents


Sub-Creation Journal


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Wheaton College Tolkien Society, 2008-2019 | Marion E. Wade Center

By Laura Schmidt

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Collection Overview

Title: Wheaton College Tolkien Society, 2008-2019Add to your cart.

ID: Wade/A-113 and B-9

Primary Creator: Tolkien Societies

Extent: 2.0 Boxes. More info below.

Subjects: Tolkien, J. R. R., Tolkien, J. R. R. - Societies, etc., Wheaton College (Ill.)., Wheaton College (Ill.). - Archives.

Languages: English


This archive records the history and the events of the Wheaton College Tolkien Society, a Wheaton College Special Interest Club established in the Spring of 2011.

Scope and Contents of the Materials

The archive is divided into four series: Society Documents, Annals, Sub-Creation Journal, and WhInklings.

The Society Documents series includes founding documents of the Society such as constitution versions and creation of the WCTS logo and seal, as well as the cabinet and member records and financial documents.

The Annals series records all of the proceedings of the WCTS, including event summaries and publicity, and planning meeting minutes. Photographs from events and other related documents are also included.

The Sub-Creation Journal series includes documents relating to the genre-fiction journal of the same name. The journal was sponsored by the Tolkien Society until Spring 2019 when it became an independent club. Sub-Creation issues are archived in this collection. The journal was started by alumna and WCTS member Beth Potterveld in Fall 2013.

The WhInklings series contains documents relating to the campus writing and discussion group of the same name which is based on the Inklings group from Oxford. It was started as a sub-group of the Tolkien Society by WCTS Staff Adviser Laura Schmidt in Fall 2013 and met twice per month.

Collection Historical Note

In 2008 a group of Wheaton College students, headed by former Wade Center student worker Abigail (Abbi) Brown, had established an informal campus Tolkien Society which met at Fellowship House (a student on-campus house) on an irregular basis for food and fun. No official student club was established before that era of students had graduated.

In January 2011 Laura Schmidt, archivist of the Wade Center and a former attendee of the informal Tolkien Society events, decided to enlist the aid of Abbi Brown and Deborah Bates (another former society member and Wheaton grad) to plan a Tolkien Reading Day event at the Wade Center on March 25. The purpose of the event was to celebrate Tolkien's life and works and try to establish an official Wheaton College Tolkien Society as a special interest student club, which could also include faculty and staff members.

Over 70 people attended the Tolkien Reading Day event, and over 30 people showed interest in forming a Wheaton College Tolkien Society. The first Society meeting took place on April 8, 2011 at the Wade Center where an outline for the formation of the society was discussed, the constitution approved, and a cabinet was elected. The WCTS went into full swing in the fall of 2012 and added the cabinet position of "Treasurer" in December 2011.

The mission of the WCTS is: "Bringing Wheaton College faculty, staff, and students together to enjoy, discuss, and have activities relating to the life and works of J.R.R. Tolkien. Also, to create fellowship and friendships between these three segments of the campus community."

Although the WCTS is supported by the Wade Center, it is a separate entity overseen by the Student Activities Office and is not directly connected to the Wade.

Subject/Index Terms

Tolkien, J. R. R.
Tolkien, J. R. R. - Societies, etc.
Wheaton College (Ill.).
Wheaton College (Ill.). - Archives.

Administrative Information

Repository: Marion E. Wade Center

Alternate Extent Statement: 40 folders, 1 linear ft.

Acquisition Source: none

Related Publications:

Researchers interested in this archive may also wish to consult the following resources:

The American Tolkien Society website on Hobbit Day and Tolkien Week: http://americantolkiensociety.org/hobbit_day_and_tolkien_week.htm

The UK Tolkien Society’s website on Tolkien Reading Day: http://www.tolkiensociety.org/ed/tolkienreadingday.html

and the Birthday Toast: http://www.tolkiensociety.org/toast/

The Wade Center History Archive

WCTS Website: www.wheaton.edu/life-at-wheaton/campus-involvement/student-led-clubs/special-interest-clubs/the-wheaton-college-tolkien-society/

Other materials in the Wade Center holdings may relate to the topics in this archive. See the archivist for further research assistance.

Preferred Citation: Description of material cited. Wheaton College Tolkien Society Archive, Box #, Folder#. The Marion E. Wade Center, Wheaton College, Wheaton, IL.

Processing Information: Processed by Laura Schmidt

Box and Folder Listing

Browse by Series:

[Series 1: Society Documents, 2011-2019],
[Series 2: Annals, 2008-2019],
[Series 3: Sub-Creation Journal, 2013-2019],
[Series 4: Whinklings, 2013-2018],

Series 1: Society Documents, 2011-2019Add to your cart.
8 folders
Box 1Add to your cart.
Folder 1: Cabinet members, 2011-presentAdd to your cart.
Folder 2: Constitution and other founding documents, 2011-2019Add to your cart.
Including: email from the Student Activities Office confirming the creation of the WCTS, screen captures of the WCTS webpage, and various constitution drafts. 14pp.
Folder 3: Financial records, 2011-2017Add to your cart.
Folder 4: Logo and seal proposals, Fall 2011Add to your cart.
The logo designs were part of an extra credit assignment for an iconography class in the Communications Dept. taught by Read Schuchardt. One design from the class designs was adopted as the official logo after some editing. 5pp.
Folder 5: Official logo and seal, along with 3 WCTS membership cards, Fall 2011-2012Add to your cart.
Includes the phrase "Elen síla lumenn' omentielvo" in Tengwar script. Logo and seal design by David Querfeld, membership card design by Daniel Flavin. 3pp. and 3 cards.
Folder 6a: Membership records, 2011-2017Add to your cart.
including membership lists, a sample email notification sign-up sheet, the membership oath, and a list of honorary WCTS members11pp.
Folder 6b: Recipes proven to be favorites for WCTS events, 2013-2014Add to your cart.
Lembas bread and pepperoni bread recipes. 2pp.
Folder 6c: Songs used for WCTS events, 2012-2017Add to your cart.
including the WCTS anthem. 8pp.
Series 2: Annals, 2008-2019Add to your cart.
19 folders
Box 1Add to your cart.
Folder 7: Planning meeting minutes, 2011-2012Add to your cart.
Folder 8: Proceedings, including records of the informal Tolkien Society, 2008-April 2011Add to your cart.
Includes Tolkien Reading Day at the Wade Center on March 25, 2011 (see the Wade History Archive for more materials on this event), and the first meeting of the WCTS. 27pp.
Folder 9: Proceedings, Fall 2011-Spring 2012Add to your cart.
and one CD of photos from Tolkien Reading Day March 25, 2012.
Folder 10: Proceedings: Hobbit Day 2011 publicity posters, September 22, 2011Add to your cart.
Folder 11: WCTS T-shirt records, Summer/Fall 2012Add to your cart.
The T-shirt story, designs, photos, sign-ups, and delivery tag. T-shirt design by David Querfeld and Laura Schmidt. 7pp.
Folder 12: Meeting minutes, 2012-2013Add to your cart.
Folder 13: Proceedings, 2012-2013Add to your cart.
Including a DVD copy of the cabinet’s dance from Tolkien Reading Day and the WCTS Anthem. TRD cabinet dance choreography by Hilary Dirks, video editing by David Querfeld. 68pp, photos, and 1 DVD.
Folder 14: Meeting minutes, 2013-2014Add to your cart.
Folder 15: Proceedings, 2013-2014Add to your cart.
48pp. + photos
Folder 16: Meeting minutes, 2014-2015Add to your cart.
Folder 17: Proceedings, 2014-2015Add to your cart.
42pp. + photos
Folder 18: Meeting minutes, 2015-2016Add to your cart.
Folder 19: Proceedings, 2015-2016Add to your cart.
22pp. + photos
Folder 20: Meeting minutes, 2016-2017Add to your cart.
Folder 21: Proceedings, 2016-2017Add to your cart.
28pp. + photos & DVD of cabinet dance.
Folder 22: Meeting minutes, 2017-2018Add to your cart.
Folder 23: Proceedings, 2017-2018Add to your cart.
28pp. + photos
Box 2Add to your cart.
Folder 24: Meeting minutes, 2018-2019Add to your cart.
Folder 25: Proceedings, 2018-2019Add to your cart.
24pp. + photos
Series 3: Sub-Creation Journal, 2013-2019Add to your cart.
9 folders, journal ISSN: 2575-6192. Catalog record link.
Box 2Add to your cart.
Folder 3.1: Documents relating to the journal, 2013-2014Add to your cart.
Including the history, fliers, newspaper  articles, photos, and the logo. 16pp.
Folder 3.2: Fall 2013 issue, 2013Add to your cart.
Folder 3.3: Spring 2014 issue, 2014Add to your cart.
Folder 3.4: Fall 2014 issue, 2014Add to your cart.
Folder 3.5: Spring 2015 issue, 2015Add to your cart.
Folder 3.6: Round Robin issue, 2015-2016Add to your cart.
Folder 3.7: Art issue, 2016-2017Add to your cart.
Folder 3.8: Fall and Spring issues and ISSN number assignment documents, 2017-2018Add to your cart.
2 issues (33 and 35pp.), with correspondence and documentation assigning Sub-Creation's ISSN number: 2575-6192 (8pp.)
Folder 3.9: Fall and Spring Issues, 2018-2019Add to your cart.
2 issues (68 and 44 pp.) NOTE: Sub-Creation became its own club and left the jurisdiction of the WC Tolkien Society in Spring 2019.
Series 4: Whinklings, 2013-2018Add to your cart.
4 folders
Box 2Add to your cart.
Folder 4.1: Documents from the group, 2013-2014Add to your cart.
Including the history of how WhInklings started, group code of conduct, announcement form, newspaper article, email list, logo, and photos. 11pp.
Folder 4.2: Creative writings and photos, 2015-2016Add to your cart.
Including short form “round robin” games. 15pp.
Folder 4.3: Creative writings and photos from the end of the year event, April 19, 2017Add to your cart.
Folder 4.4: Creative writings and photos, 2017-2018Add to your cart.
Images from the Tim Akers author talk (October 4, 2017) and end of the year photos and telepictionary game writings (April 17, 2018). 22pp.

Browse by Series:

[Series 1: Society Documents, 2011-2019],
[Series 2: Annals, 2008-2019],
[Series 3: Sub-Creation Journal, 2013-2019],
[Series 4: Whinklings, 2013-2018],

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